This is the compiling of the report that will protect all parties involved in the lettings process. An inventory is a comprehensive, detailed report of a property and its contents, it outlines fixtures and fittings, overall decoration, describing and commenting on deficiencies/damages, cleanliness and the working order of certain items. Utility meter readings are taken and once the accuracy of the report is agreed this report becomes a binding document.
This is simply the agreeing/signing of the inventory report. There are two ways of doing a Check In: your Check In can take place together with your Inventory Make or you can have a separate Check In where the clerk will return to the property with the typed inventory in hand: meets the other representative parties and where possible, utility meter readings are taken. Details of keys/fobs are handed over and noted Both parties are entitled to add any extra notes to the inventory report before the final report is signed. Click here to download example inventory report.
The inventory check out report enables the parties involved to work out exactly which items need to be 'made good' at the tenancy end. All items are checked and re-photographed and any dirty/damaged/missing items are listed Items damaged through fair use (fair wear and tear) are noted as such Where possible, items are tested for power and utility meter readings and details of keys/fobs to be handed back are noted.
These reports are designed to give you a complete overview on how the property is being looked after. They are usually carried out on a quarterly basis and encourage the tenant to keep the property in good order. Inspection reports list all items in the property found to be in a different condition from the one noted on the original inventory. Our clerk attends the property and compiles a report that outlines items with damages/deficiencies and the items in question are re-photographed. The report is forwarded to the landlord, who can then advise the tenant of any appropriate action that should be taken to rectify any issues (fair wear and tear excepted) The landlord can also make good any damages relating to the general use of the property to keep the property in good condition.